Site Administrator

Toronto, Ontario

Want to join a growing and progressive team?  Read on then.  We currently have an opening for Site Administrator to provide support to members of Site Team.   We are looking for an energetic, motivated, multi-tasker who shares our values and passion.

As a key member of the Modern Niagara Team, you will provide efficient, responsive, and professional office management and administrative support while facilitating exceptional communication and standards among key stakeholders such as clients, employees, and the various programs and services.  We are looking for someone who is not afraid of change and can grow with the organization.  Our career opportunities offer creative challenges to learn and develop new skills and experiences.

OVERVIEW OF RESPONSIBILITIES

• Provide administrative support to members of the Site Team
• Contribute to the efficient management of the organization by working with other members of the Administrative Team to coordinate the flow of information to and from the office and handle incoming issues and concerns
• Maintain and coordinate calendars, schedule meetings, conference calls, preparation of meeting materials, and related tasks as required
• Ensure team is up-to-date on current engagements and changes to schedule
• Draft correspondence, reports, and presentations for review and approval

• Providing timely support of the accounts payable process, ensuring that all invoices are routed for reconciliation and payment
• Organizing and distributing vendor invoices received to the appropriate Accounts Payable staff

• Schedule and prepare for key events, meetings and related logistics, business travel, presentations, and follow up on action items
• Attend meetings, take minutes and following up on action items
• Liaise as appropriate with internal staff at all levels and external clients, answering general inquiries and providing information as required
• Displaying a positive and professional image at all times in a friendly, courteous and knowledgeable manner
• Providing support to other administrative positions in the company as required Identifying process improvements and ways to streamline workload
• Other duties as required

 QUALIFICATIONS AND EXPERIENCE

• Post secondary education in a related field such as office management is preferred
• Progressive, relevant administrative support experience
• Experience in the construction or related industry an asset
• Excellent computer skills, particularly with MS office
• Excellent written and verbal communication skills
• Ability to work well under pressure with a positive attitude
• Ability to work effectively in a fast-paced, customer and team oriented environment
• Excellent decision making and prioritizing skills
• Strong organizational skills with a high level of attention to detail
• Team player, energetic, proactive, resourceful
• Proven ability to use discretion with confidential material
• The ability to use appropriate judgement, take initiative, to work independently and to organize and complete work with minimal supervision

We thank all applicants for their interest; however, only those selected for an interview will be contacted.